When a listing shows a personalized result, record whether the photo illustrates a sample, a configurable placeholder, or the exact approved design. That distinction keeps the image useful without presenting an example as a promise of a specific outcome.
Pair the photo with a revision note
Name the artwork version used for the image and retain the approval reference next to it. If the design changes later, the team can decide whether the listing image still represents the offer instead of silently carrying an old example forward.
For more review-workflow notes, browse /updates/ before refreshing a listing.