Separate a Paid Sample Decision from a Full Order Approval

Approval to prepare one sample can be mistaken for approval to produce every item. Write down the decision the customer is actually making before expanding the work.

Define the sample question

State the proposed wording, artwork version and the feature being reviewed. The question might concern layout or readability rather than every aspect of the eventual order. Keep the sample quantity separate from the proposed full-order quantity.

Use a plain status such as sample requested, sample awaiting review or full order approved. Avoid a single approved checkbox that leaves its scope unclear. If the customer changes the artwork after seeing the sample, identify the new version and whether another sample is needed.

Keep the handoff explicit

Retain the customer’s sample response with the matching image. Before treating a larger order as ready, confirm the artwork, quantities and unresolved questions in one record.

An AntBelt G1 sample can inform a discussion about a specific result; it does not establish identical results across other blanks or future jobs. The hero is a workflow illustration rather than evidence of a paid customer transaction.

Browse related planning notes in /updates/.